Your technician fills in the form by hand on-site. You type it up again in the office that evening or at the end of the week. Handwritten, sometimes difficult to read and sometimes simply lost in the van.
With Simple-Simon’s digital forms, your technician completes every form and checklist on their phone: job sheets, maintenance reports, completion forms, inspection checklists and safety forms. You see the result immediately in the office, without having to call for updates or wait for a pile of paperwork.
Digital forms replace your paper checklists, inspection forms and completion forms. Your technician completes them on a phone or tablet on-site, including photos, measurement values, notes and the customer’s digital signature. The completed information is immediately available in the office and is stored as a PDF in your own branding with the relevant job sheet. There is no need to re-enter anything, and nothing gets lost.
Every industry has its own requirements and regulations where forms are essential. Simple-Simon supports installation companies recording NEN inspections, plumbers completing handover forms, maintenance companies carrying out long-term maintenance, and landscapers closing a job with the customer’s signature.
With Simple-Simon’s form builder, you create your own forms. Easily add fields for photos, digital signatures, multiple-choice questions and free text. You decide the order, which fields are required and how the form is laid out. No coding skills needed.
| Digital form in Simple-Simon | Paper form | |
|---|---|---|
| Form always available | Always ready in the app | Has to be printed and taken along |
| New version | Updated instantly for all technicians | Has to be reprinted, while old versions may still be in use |
| Information in the office | Available as soon as the job is completed | Only available once the paperwork is handed in |
| Retyping | No longer needed | Every form has to be entered manually |
| Required fields | The job cannot be completed until they are filled in | You only notice missing information afterwards |
| Customer signature | Digital, with date and time | On paper and can get lost |
| Working without internet | The app works offline and syncs later | Paper always works offline |
| Finding information later | Searchable and stored with the job sheet | Requires searching through folders |
| Invoicing | Automatically sent through your accounting integration | Information has to be transferred manually |
Of je een inspectiechecklist, een opleverformulier of een verplicht branchedocument nabouwt, deze velden heb je tot je beschikking:
For each form, you decide which fields are required. If a field is mandatory, your technician cannot complete the job sheet without filling it in. That saves you from having to follow up afterwards and gives you a complete record for inspections, audits or discussions with customers.
Build your first form in half an hour and let your technicians start filling it in digitally on-site today. No contract, cancel monthly, and only pay for the users you actually need.
