Software for Security Companies: Planning, Job Sheets and Asset Management in One App

Your dog handler has been on-site an hour longer than planned. There are more pallets to inspect than expected. Meanwhile, another customer is waiting and you need to reschedule, call around and reorganise the day.

 

With Simple-Simon’s software for security companies, you can respond to these situations in seconds. You adjust the schedule on the digital planning board, the security officer receives the update instantly on their phone via the job sheet app, and the customer is automatically informed. No phone calls, no separate messaging apps and no paper job sheets getting lost.

 

Simple-Simon combines planning, a job sheet app, asset management and invoicing in one platform, specifically designed for companies managing security officers, dog handlers or inspectors in the field.

 

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Everything explained simply, PMT Aviation shares their experience

If only Simple-Simon had come your way sooner!

Duidelijke planning

Ad Hoc Planning: React Instantly to Delays and Urgent Jobs

A dog handler has more pallets to inspect than expected. The next customer is already scheduled. You update the planning on the planning board and the security officer on-site sees the changes immediately. The customer for the next appointment automatically receives a notification that the security officer will arrive later.

Using the customer communication module, Simple-Simon automatically sends an SMS or email to customers when schedules change. This keeps everyone informed without you having to make calls yourself.

Factureer direct

Digitally Sign Job Sheets and Invoice Immediately

Your security officer completes the assignment and asks the customer to digitally sign the job sheet on their phone. The office team archives the completed job sheet and automatically sends a report to the customer as proof of completion.

Registered hours and any additional charges or allowances are transferred directly to your accounting package as a draft invoice.

No manual data entry, no lost paperwork and no forgotten invoice lines. View all available integrations to see which accounting package fits your workflow.

Informatie direct toegankelijk

Asset Management Per Site: Always the Right Information on Location

You register every security asset, access gate or secured building as an asset in Simple-Simon, linked to the correct location. Your security officer scans the QR code on-site and immediately sees instructions, contact details and the complete history of previous inspections for that asset.

Using the asset management module, you register all relevant information per asset, including security type, alarm numbers, access codes and location-specific instructions. Everything is available in the job sheet app, even offline.

sign in form

Custom Checklists and Inspection Forms for Every Assignment

You create custom checklists for each type of assignment. During a patrol round, your security officer automatically sees the checkpoints that need to be completed. During an access inspection, the relevant inspection form appears automatically. Everything can be completed on their phone, including photos as proof.

Completed forms are automatically stored with the job sheet and are immediately available as evidence for the customer. Using custom forms, you configure the required fields once and reuse them for every assignment. For safety-critical jobs, you can automatically attach the correct safety forms as well.

PMT Aviation: Ad Hoc Planning for Aviation Security

“If only we had found Simple-Simon sooner!” — PMT Aviation

PMT Aviation provides cargo security services at airports. Their dog handlers operate in unpredictable situations where the number of pallets requiring inspection changes per flight and per day. With Simple-Simon, planners can immediately update assignments whenever a dog handler needs more time than originally planned. The next customer can automatically be rescheduled or assigned to another handler.

The dog handler completes the job sheet using a digital signature in the app. The office team immediately archives the completed job sheet and the invoice can be sent the very same day.

Frequently Asked Questions About Software for Security Companies

What is software for security companies?

Software for security companies is a digital platform that allows you to manage planning, job sheets and reporting for your security officers, dog handlers or inspectors. You schedule assignments, make instant changes when delays occur and track execution in real time through the job sheet app on your employees’ phones.

How does the job sheet app work for security officers?

Your security officer opens the job sheet app on their phone and immediately sees their schedule: which assignment, at which address and at what time. They complete the job sheet on-site, add photos as evidence and collect a digital customer signature. The office team sees all updates instantly.

Can I make ad hoc planning changes without calling employees?

Yes. You update the planning on the office planning board and the security officer immediately receives a push notification on their phone. No calls and no messages required. If the customer’s appointment changes as well, Simple-Simon automatically informs the customer.

How do I manage security assets per location?

You register every security asset in Simple-Simon’s asset management software, including security type, instructions, contact details and previous inspections. Your security officer scans the QR code on-site and instantly has access to all information, even without an internet connection.

Does the app work without internet access on location?

Yes. The job sheet app also works offline. Your security officers can complete job sheets and checklists without an internet connection. As soon as they regain signal, all information automatically synchronises with the office.

What does Simple-Simon software for security companies cost?

Simple-Simon is available from €30 per user per month. No contracts and no minimum number of users required. PMT Aviation already uses it successfully. Try it free for 14 days or view our pricing for a complete overview.

Schedule a consultation with our industry expert

Follow PMT Aviation’s lead, optimize your planning and field service with Simple-Simon. Improve your workflow, increase efficiency, and boost customer satisfaction. Ready to experience it for yourself? Request a demo today with our industry expert and discover how to take your security business to the next level.

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