Fire Extinguisher Maintenance and Fire Alarm Inspections: Everything Digital, Nothing Forgotten

 

Your field engineer arrives at a customer site where the fire extinguishers were inspected last year. When exactly was the inspection carried out? What was the pressure reading? Were any defects identified? Instead of searching through paper checklists or calling the office, all the information is available instantly.

 

With the Simple-Simon app, your field engineer scans the QR code on the fire extinguisher and immediately sees its complete maintenance history, installation details and the results of previous inspections. They complete the new digital inspection checklist, add photos as proof of the work carried out and collect the customer’s digital signature. The completed inspection report is instantly available in the office.

 

Simple-Simon is designed for companies that maintain fire extinguishers, inspect fire alarm systems and manage fire safety equipment. From the mobile job sheet app for field engineers to automatic recurring maintenance scheduling for every asset, everything is managed in one easy-to-use platform.

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Schedule Fire Extinguisher Maintenance by Asset and Location

Managing fire extinguisher maintenance becomes much easier when every asset is tracked digitally. Whether you maintain dozens or hundreds of fire extinguishers across multiple customer locations, each extinguisher has its own inspection date, expiry date and maintenance history. With Simple-Simon, you register every asset once and automatically assign a recurring maintenance schedule.

Using the digital planning board, you can immediately see which fire extinguishers are due for inspection or servicing. Schedule job sheets by customer location so one field engineer can service multiple extinguishers at the same site on the same day, reducing unnecessary travel and making your planning more efficient.

All maintenance information for every fire extinguisher is stored in the asset management system, including the extinguisher type, manufacturing date, pressure test results, serial number and complete inspection history.

Everything clearly explained. In less than a minute.

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Objectbeheer met QR codes

Asset Management with QR Codes: Scan and View the Complete Service History

Your field engineer arrives at a fire extinguisher or fire alarm control panel, scans the QR code with their phone and instantly sees all the relevant information: installation date, manufacturer, serial number, pressure readings and the results of every previous inspection. No calling the office and no searching through paper records.

Each asset is registered once in Simple-Simon’s asset management software. For every asset, you define the required maintenance schedule and inspection intervals. The system automatically shows which assets are due for service, allowing your planner to schedule job sheets with confidence and ensuring no inspection or maintenance visit is ever overlooked.

Controlelijsten

Digital Inspection Checklists for Fire Safety: Never Miss a Step

Create a tailored inspection checklist for every type of maintenance or inspection. An annual fire extinguisher inspection requires different checks than an emergency lighting inspection or a smoke detector test. Simple-Simon automatically displays the correct checklist when your field engineer opens the job sheet, based on the type of asset being serviced.

Using the custom Forms module, you create each checklist once and reuse it whenever needed. Every answer, observation, photo and digital signature is stored alongside the job sheet, giving you a complete digital record of every inspection and making it easy to demonstrate that maintenance has been carried out correctly.

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Inspectierapporten

Inspection Reports with Photos: Instant Proof After Every Inspection

Your field engineer captures photos during the inspection using the mobile job sheet app, whether it’s a pressure gauge reading, the condition of a fire extinguisher or a defect that requires attention. These photos are automatically added to the inspection report.

As soon as the job sheet is completed and the customer has signed digitally, Simple-Simon automatically generates and sends the inspection report as a PDF via the Reports module. There’s no need to send emails manually or work with printed paperwork. Your customer receives clear, professional documentation immediately after the inspection.

Each inspection report can include:

  • The work carried out
  • Completed inspection checklist results
  • Photos showing the condition of every inspected asset
  • The customer’s digital signature

Everything is documented in one professional report, providing clear evidence that the inspection has been completed correctly.

Complete for €30 per month per user!

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From Inspection to Invoice: Ready as Soon as the Job Is Finished

Your field engineer completes the inspection, and the customer signs the job sheet digitally. The completed job sheet is automatically archived, while recorded hours and used materials are transferred directly to your accounting or ERP system as a draft invoice. No manual data entry, no missed invoice lines and no delays in getting paid.

Simple-Simon integrates with more than 80 accounting and ERP systems, allowing you to streamline your entire workflow from inspection to invoicing. Explore our integrations to find the connection that best fits your business.

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Who Is This Fire Safety Solution For?

Simple-Simon is built for companies that install, inspect and maintain fire safety systems in the field. It is ideal for:

  • Fire extinguisher service companies that manage dozens or even hundreds of assets per customer location, each with its own inspection schedule and maintenance history.
  • Fire alarm, smoke detector and emergency lighting specialists who carry out periodic inspections and provide professional reports for customers or regulatory authorities.
  • Fire protection companies that offer ongoing service and maintenance contracts, including annual or biannual inspections.
  • Inspection companies employing certified field engineers who need to demonstrate that every inspection has been completed in accordance with industry standards.
  • Businesses working with self-employed inspectors or subcontractors that want to centralise job sheets, digital checklists and inspection reports in one easy-to-use platform.
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Why Fire Safety Companies Choose Simple-Simon

  • Complete asset history at your fingertips. Your field engineers have instant access to the full maintenance and inspection history of every fire safety asset, even when working offline.
  • Stay compliant with confidence. Every inspection form is archived with timestamps, photos and digital signatures, providing a complete audit trail for customer reports and compliance inspections.
  • Never miss scheduled maintenance. Automatic recurring maintenance planning shows exactly which fire extinguishers, fire alarm systems and other fire safety assets are due for inspection, helping you stay on top of every service contract.
  • Invoice faster with less administration. As soon as a job sheet is completed, recorded hours and materials are transferred directly to your accounting software as a draft invoice, eliminating manual data entry.
    Work anywhere, even without an internet connection.
  • The mobile app works fully offline on customer sites. Once a connection is available again, all job information automatically synchronises with the office.

Frequently Asked Questions About Fire Safety Maintenance

How do I schedule fire extinguisher maintenance digitally?

Register each asset, such as a fire extinguisher or fire alarm system, in Simple-Simon’s asset management software and assign a maintenance interval. The system automatically shows which assets are due for inspection, allowing you to schedule job sheets through the digital planning board. On-site, your field engineer scans the QR code and completes the inspection digitally.

What is a fire safety inspection app?

A fire safety inspection app allows your field engineers to carry out inspections on-site using their mobile device. They complete digital checklists, add photos, record findings and collect the customer’s digital signature. With Simple-Simon, every inspection is automatically stored with the asset and can be shared as a professional inspection report.

How do I record maintenance for a fire alarm system?

Your field engineer scans the QR code attached to the fire alarm system and immediately sees the previous inspection history. They complete the digital checklist, add observations and photos, and collect the customer’s signature. Everything is stored against the asset with a timestamp, making the inspection report instantly available to the office.

How can I automate recurring fire safety maintenance?

Assign a maintenance interval to each asset, whether that’s annually, every six months or quarterly. Simple-Simon automatically identifies which fire safety assets are due for maintenance, while your planner schedules the work by customer location through the planning board. This helps ensure that no mandatory inspection is missed.

Can the app be used offline?

Yes. The mobile job sheet app works fully offline. Your field engineer can complete inspection checklists, take photos and record maintenance without an internet connection. Once they’re back online, all information automatically synchronises with the office.

How much does the fire safety maintenance app cost?

Simple-Simon starts from €30 per user per month. Licences can be activated monthly, making the software ideal for businesses with seasonal maintenance workloads. There are no long-term contracts or minimum number of users. Visit our pricing page for a full overview.

These are the 9 most-used features in

(and Simple-Simon has plenty more!)

 

Werkbon app

Job Sheet

Field service app

Field Service App

Digitale werkbonnen

Digital Job Sheets

Tijdregistratie

Time Tracking

Digitaal planbord

Digital Planboard

Assetmanagement

Asset Management

Integraties met boekhoudpakket

Integrate Simple-Simon with Accounting Software

Eigen formulieren

Custom Forms

On- en offline werken

Work On- and Offline

40+ features

€30 per month per user!

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But we offer many more features!

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Calculate your profits, become rich!

 

See your savings instantly with Simple-Simon

3 Job sheets per day per person

6 People in the field service

Hourly cost €35

Simple-Simon saves you:

€9.072,00

How do we calculate this?

We assume that creating a paper-based work order takes 10 minutes, with a paperless variant taking 4 minutes. A paper variant additionally costs +- €0.20.

Costs of paper work order

(Number of employees * working days per month(20) * order per day * 0.167 (10 minutes) * hourly rate) + (Number of employees * working days per month(20) * order per day * €0.20)

Paperless costs

(Number of employees * Simple-Simon licence fee) + (Number of employees * working days per month(20) * order per day * 0.067 (4 minutes) * hourly rate)

Save right away with Simple-Simon’s Smart Job Sheet app:

  • No empty time slots, no back-and-forth phone calls
  • Fewer mistakes, no lost job sheets
  • No more collecting, submitting, or deciphering job sheets
  • Invoice faster

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Simple-Simon saves you:

€9.072,00

How do we calculate this?

We assume that creating a paper-based work order takes 10 minutes, with a paperless variant taking 4 minutes. A paper variant additionally costs +- €0.20.

Costs of paper work order

(Number of employees * working days per month(20) * order per day * 0.167 (10 minutes) * hourly rate) + (Number of employees * working days per month(20) * order per day * €0.20)

Paperless costs

(Number of employees * Simple-Simon licence fee) + (Number of employees * working days per month(20) * order per day * 0.067 (4 minutes) * hourly rate)

Monthly Costs

Paperless vs paper

€144 / month

Paperless working

€455 / month

Paper job sheets

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Complete for €30  per month, per user

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