Machine maintenance and repair

Maintenance software for machine service: work orders, hours and machine history in one system

A machine arrives for overhaul. Your job coordinator logs it in, creates a service order and divides the work across the workshop. But how many hours are already scheduled for next week? Does the team have capacity? And which parts were used the last time this type of machine came in?

 

With Simple-Simon’s maintenance software your job coordinator has this at a glance. He sees the workload per person, links hours and materials to the service order, and automatically builds a history per machine all synchronised with Exact Online.

 

Simple-Simon is built for machine maintenance and overhaul companies: from the job sheets app for the technician in the workshop to capacity forecasting, machine history per serial number and direct ERP integration

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What is maintenance software?

Maintenance software is a digital system for managing work orders, time tracking, material usage and machine history for your maintenance team. You create service orders per machine, link hours and consumed parts to each order, and automatically build a maintenance history per asset.

For machine maintenance and overhaul companies, maintenance software goes beyond a calendar. You manage capacity per employee, track the status of every work order in real time, and connect everything to your ERP system so invoicing is always accurate.

Maintenance software is also known as CMMS software (Computerised Maintenance Management System) or work order software. Simple-Simon is purpose-built for field service and workshop organisations in maintenance, overhaul and repair.

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3 apparateren met de Simple-Simon werkbonapp en drap-en-drop planning

Plan machine maintenance and monitor capacity

You don’t want to discover mid-week that there are more work orders open than your team can handle. With Simple-Simon you can see per day and per week how many hours are scheduled across open work orders versus the available capacity of your technicians.

Via the digital planning board, you can see each employee’s workload for the coming period. Is someone overloaded while a colleague has spare capacity? You move the work order and the time tracking follows automatically.

For job coordinators managing multiple ongoing overhauls, Simple-Simon also provides a longer-term view: which machines are scheduled in the coming months and how much capacity do you have available?

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Digitale werkbon app op smartphone

Job sheet software: log hours and materials per service order

Every machine that comes in for overhaul or maintenance gets its own work order in Simple-Simon. Technicians log their hours per work order directly via the job sheet app on their phone or tablet in the workshop.

Parts and materials per order

As well as hours, your technician records the parts, consumables and materials used via the material usage overview. This means you can see exactly what was used per order and never miss an invoice line.

Post-calculation: quoted hours vs actual hours

Did you quote a fixed price for an overhaul? Via the reports module you compare the quoted hours against the actual hours spent per order. This lets you spot in time which jobs are running over budget.

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Everything explained simply. In less than a minute

Machine onderhoud Machine onderhoud Machine onderhoud Machine onderhoud

If only Simple-Simon had come your way sooner!

Duidelijke planning

A clear planning overview for your workshop at all times

Via the digital planning board, you see all open work orders at a glance, the status per machine, and the workload of your technicians. Emergency jobs or breakdowns can be planned in immediately for an available technician.

Does a work order change? The technician in the workshop receives the update instantly in the job sheet app. No phone calls, no confusion about who is picking up which machine.

Periodiek onderhoud plannen

Schedule preventive maintenance automatically with repeat planning

Machines that receive regular preventive maintenance last longer and produce fewer unplanned breakdowns. You set the maintenance interval per machine weekly, monthly or annually and Simple-Simon automatically shows which machines are due in the coming period.

Your job coordinator creates work orders based on that overview and schedules the work per technician. Preventive maintenance then runs automatically, even during busy periods or when staff changes.

Flexibel projectwerk

Flexible licences: pay only for active technicians

Not all technicians work at the same intensity throughout the year. On large overhaul projects you bring in extra people; during quieter periods you work with a smaller team. With Simple-Simon you activate licences only for the team members who are actively working on a project.

You record hours worked accurately per work order via the time tracking module. This means you invoice only the hours actually worked and always have solid documentation when discussing costs with the customer.

Complete for €30 per month, per user!

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Who is maintenance software designed for?

Simple-Simon’s maintenance software is built for companies that maintain, overhaul or repair machines, installations or industrial equipment. You’ll find it used by:

  • Overhaul companies that refurbish mechanical components such as pumps, motors, drives and compressors, keeping a history and service order per item.
  • Technical service and maintenance companies that carry out preventive and corrective maintenance at industrial customers, maintaining a full record per machine.
  • Machine manufacturers and OEMs that offer service contracts for their own machines and want to track maintenance history per serial number.
  • Lift and escalator engineers, weighing scale maintenance teams or building installation specialists who carry out periodic inspections and must archive results per asset.
  • Growing maintenance companies looking to replace manual work order processing via Excel, spreadsheets or paper job sheets with an integrated system.
History on work address

Track machine history per serial number

Every machine that comes in for maintenance or overhaul is recorded once as an asset in Simple-Simon’s asset management software: type, manufacturer, serial number, year of manufacture and customer details.

On every subsequent visit whether preventive maintenance, a breakdown or a full overhaul the work order is automatically linked to that asset. Your technician can see immediately what work was carried out previously, which parts were replaced and who did the work.

Based on that history, you can give your customer proactive advice: a machine that keeps showing the same fault is a candidate for replacement or major overhaul. That increases your revenue and strengthens the customer relationship.

Drie installateurs staan lachend voor zonnepanelen, één houdt een tablet vast.

Why machine maintenance companies choose Simple-Simon

  • Your technician has the full machine history and work order status directly on his phone via the job sheet app. No calling the office for information that should already be there.
  • You see per week how many hours are scheduled against work orders versus available capacity. No surprises during a busy overhaul period.
  • Hours and material usage are automatically pushed to Exact Online on completion. No manual entry, no missing invoice lines.
  • Connect Simple-Simon to your ERP package. View all integrations for your system.
  • Flexible licences: activate accounts only for technicians actively working on a project. Ideal for seasonal work and project-based teams.
Werkbon app koppelen aan boekhoudpakket — integraties met Exact, SnelStart en 70+ andere pakketten

Integration with Exact Online and other ERP systems

Machine maintenance companies typically use Exact Online, SAP, AFAS or another ERP system for their logistics and financial administration. Simple-Simon integrates directly with these systems so you never have to enter data twice.

From service order to invoice without manual entry

Work orders closed in Simple-Simon automatically push hours and material usage back to Exact Online as a sales order line or draft invoice. No manual entry, no missing invoice lines. View all available integrations for your ERP package.

Frequently asked questions about maintenance software for machines

What is maintenance software?

Maintenance software is a digital system for managing work orders, time tracking, material usage and machine history. You create a work order per machine, link hours and parts to each order, and automatically build a maintenance history. Maintenance software is also known as CMMS software or work order software.

What is the difference between maintenance software and CMMS software?

CMMS stands for Computerised Maintenance Management System the professional term for maintenance software. Simple-Simon offers the same core functions as a CMMS: work order management, preventive maintenance, machine history and reporting but purpose-built for field service and workshop organisations in the SME market, without the complexity of enterprise systems.

How do I connect maintenance software to Exact Online?

Simple-Simon connects directly to Exact Online via a two-way integration. Work orders closed in Simple-Simon automatically push hours and materials back as a sales order line or draft invoice. View all integrations for your ERP package.

How do I log hours per work order?

Your technician logs his hours directly via thejob sheet app on his phone or tablet in the workshop. Those hours are linked directly to the work order and visible in the office. You can see per order how many hours were spent and compare this against the estimate.

Does the app work offline in the workshop?

Yes. The job sheet app works without an internet connection. Your technician fills in work orders, records materials and takes photos without signal. As soon as he has connectivity again, all data syncs automatically to the office.

How much does Simple-Simon’s maintenance software cost?

Simple-Simon starts from €30 per user per month. Flexible licences: activate only accounts for active technicians. No contract, no minimum commitment. View pricing for a full overview.

industrie expert

Schedule a consultation with our industry expert

Curious about how Simple-Simon can help your business? Request a demo today with our industry expert and discover how to take your machine maintenance business to the next level.

Get in touch for a consultation and explore the benefits of Simple-Simon!

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These are the 9 most used features in

in

(And Simple-Simon has many more!)

 

Werkbon app

Job Sheet

Field service app

Field Service App

Digitale werkbonnen

Digital Job Sheets

Tijdregistratie

Time Tracking

Digitaal planbord

Digital Planboard

Assetmanagement

Asset Management

Integraties met boekhoudpakket

Integrate Simple-Simon with Accounting Software

Eigen formulieren

Custom Forms

On- en offline werken

Work On- and Offline

40+ features

€30 per month, per user!

Try for free

But we have many more features!

View all features

Calculate your profit, get rich!

See your savings instantly with Simple-Simon

3 Job sheets per day per person

6 People in the field service

Hourly cost €35

Simple-Simon saves you:

€9.072,00

How do we calculate this?

We assume that creating a paper-based work order takes 10 minutes, with a paperless variant taking 4 minutes. A paper variant additionally costs +- €0.20.

Costs of paper work order

(Number of employees * working days per month(20) * order per day * 0.167 (10 minutes) * hourly rate) + (Number of employees * working days per month(20) * order per day * €0.20)

Paperless costs

(Number of employees * Simple-Simon licence fee) + (Number of employees * working days per month(20) * order per day * 0.067 (4 minutes) * hourly rate)

Save right away with Simple-Simon’s Smart Job Sheet app:

  • No empty time slots, no back-and-forth phone calls
  • Fewer mistakes, no lost job sheets
  • No more collecting, submitting, or deciphering job sheets
  • Invoice faster

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Simple-Simon saves you:

€9.072,00

How do we calculate this?

We assume that creating a paper-based work order takes 10 minutes, with a paperless variant taking 4 minutes. A paper variant additionally costs +- €0.20.

Costs of paper work order

(Number of employees * working days per month(20) * order per day * 0.167 (10 minutes) * hourly rate) + (Number of employees * working days per month(20) * order per day * €0.20)

Paperless costs

(Number of employees * Simple-Simon licence fee) + (Number of employees * working days per month(20) * order per day * 0.067 (4 minutes) * hourly rate)

Monthly Costs

Paperless vs paper

€144 / month

Paperless working

€455 / month

Paper job sheets

Start today with Simple-Simon

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Complete for €30  per month, per user

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