VCA App: Automatically Attach the Right Safety Form to Every High-Risk Job Sheet

Why Choose Simple-Simon as Your VCA App?

• Your engineers always have the correct safety form available on their phone, even without an internet connection. As soon as they are back online, everything automatically synchronises with the office.
• You can clearly demonstrate compliance with VCA requirements: every form is archived with a timestamp and digital signature, ready for audits and internal inspections.
• You always schedule the right engineer for the job: skills and certificates are visible during planning, ensuring you never send an uncertified engineer to a high-risk location.
• You can connect the VCA app to your ERP or accounting software, allowing hours, materials and forms to flow automatically through your processes. Explore all integrations for your software package.

Who Is a VCA App For?

The Simple-Simon VCA app is designed for SMEs with field service teams working in high-risk environments who need to demonstrate that the correct safety procedures have been followed. Typical users include:

• Installation companies working at height, with electricity or in confined spaces, where an LMRA or TRA is required before work begins.
• Infrastructure companies and ground workers that operate under VCA requirements and need to prove that safety checks have been completed for every job.
• HVAC and refrigeration engineers who maintain F-gas records and need to document work per installation and per engineer.
• Maintenance companies with service contracts that perform periodic HSE inspections and need to archive the results per asset and customer.
• Businesses working with subcontractors or external engineers that want to centrally manage safety forms without giving external workers access to the full administration.

Frequently Asked Questions About the VCA App

What is a VCA app?

A VCA app is a mobile application that allows engineers to complete and sign safety forms digitally while on-site. In Simple-Simon, the correct form automatically appears on the job sheet based on the type of work being carried out. Forms are archived with timestamps and digital signatures, ready for audits and inspections.

Which safety forms does Simple-Simon support?

Simple-Simon supports all common safety forms, including LMRA (Last Minute Risk Assessment), TRA (Task Risk Assessment) and HSE inspection forms. You create the forms yourself using the built-in forms module and decide which form should automatically appear for specific job sheet types.

What is the difference between a VCA app and VCA software?

A VCA app is the mobile tool engineers use on-site to complete, sign and record safety forms.

VCA software is the broader system in which you manage your safety processes, including certificate registration, reporting, archiving and ERP integrations.

Simple-Simon provides both: the mobile app for engineers and the management platform for the office.

Does the VCA app work offline?

Yes. Engineers can complete and sign forms even without an internet connection, including at remote locations without coverage. The data automatically synchronises as soon as connectivity returns, making the forms immediately available to the office.

How do I register VCA certificates for employees?

You record VCA certificates, qualifications and expiry dates for each employee within Simple-Simon. During planning, you can immediately see who holds the required certifications for the job.

You also receive notifications when certificates are close to expiring, allowing you to take action in time.

What does the Simple-Simon VCA app cost?

Simple-Simon is available from €30 per user per month.

The VCA forms functionality is included in the platform.

No contracts. No minimum number of users. Try it free for 14 days.