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Asset Management Software: Always Have the Full History of Every Asset at Hand

Your engineer arrives at an air conditioning installation he has never seen before. When was it installed? What work was carried out last year? Which parts have been replaced? That information is stored somewhere in an Excel file, buried in an email, or not recorded at all.

 

With Simple-Simon’s asset management software, you register every installed device, installation or vehicle as an asset within the system. Your engineer can instantly access the complete service history, registered serial numbers and all previously completed work directly on their phone, without having to call the office.

 

Asset management is fully integrated with the job sheet app and time tracking. Everything your engineer records against an asset is immediately added to the asset record.

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Objectbeheer in Simon

What is asset management software?

Asset management software is a digital system that allows you to register and manage installed equipment, installations, machines or vehicles at customer locations. For every asset, you record information such as type, manufacturer, serial number, installation date, maintenance history and all previously completed work.

For field service businesses, asset management software gives engineers direct access to all information about the asset they are working on, including previous job sheets, installed components and active maintenance schedules. Office staff no longer need to search for information and engineers no longer need to call for support.

Unlike a spreadsheet or ERP system, asset management software is connected to your job sheets, planning and customer communication. Information is not stored in separate Excel files but directly within the app, always available to everyone who needs it, even without an internet connection.

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Machinebeheer

Everything about every asset, instantly available on site

You register each installed asset once in Simple-Simon, including the type, manufacturer, serial number, installation date and all relevant specifications. From that moment on, the system automatically enriches the asset record with information from every new job sheet linked to that asset.

Scan QR codes and serial numbers on site

Your engineer scans the QR code or barcode on the equipment using their phone and Simple-Simon immediately opens the correct asset record. There is no need to manually enter model numbers or call the office. Serial numbers, warranty dates and installation documentation are instantly available.

The app also works offline. On sites without coverage, in basements or on industrial estates, engineers can continue working without interruption. Data synchronises automatically once an internet connection becomes available again.

Complete asset history, always available

Every job sheet linked to an asset is automatically stored in that asset’s history. Your engineer can immediately see previous work, replaced parts and who carried out the last visit. Office staff no longer need to search through old emails or spreadsheets.

This history can also be shared through the customer communication module, allowing customers to receive a summary of completed work for each asset after the job has been completed.

Asset types and custom fields for each asset category

You define asset types that fit your industry. For each asset type, you decide which fields should be visible, such as manufacturer, production year, capacity, registration number or any other information relevant to that asset category.

You can also configure your own numbering system so every asset receives a unique identifier that matches your internal administration.

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object beheer

Forms, documentation and reporting for every asset

You can link custom forms to specific asset types or maintenance activities. An annual inspection requires a different checklist than an emergency repair. Your engineer automatically receives the correct form as soon as they open the job sheet for that asset.

Your engineers always have access to the correct technical documentation: manuals, diagrams and inspection reports are instantly available in the app without having to contact the office.

You can generate reports per asset, customer or period, for example:

  • How many breakdowns has installation X experienced?
  • Which parts are replaced most frequently?
  • Which customers have maintenance due within the next three months?

Photos and customer signatures are stored with every job sheet and linked directly to the asset, giving you proof of completed work and a complete service record for every installation.

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Connect asset management to Exact, SnelStart or Visma

You are probably already using an accounting or ERP system. Simple-Simon integrates with more than 80 systems, eliminating duplicate administration.

From sales order in Exact to job sheet in Simple-Simon

As soon as you create a sales order in Exact Online using the correct keyword in the description, it automatically appears as a job sheet in Simple-Simon, linked to the correct customer and asset. Explore our integrations to see which systems fit your workflow.

Send time and materials back for faster invoicing

Once the work is completed, Simple-Simon sends registered hours and used materials back to Exact as a draft invoice or sales order line. Your invoice is ready as soon as your engineer finishes the job, without any manual data entry at the office.

 

Who is asset management software for?

Simple-Simon’s asset management software is built for SMEs with field service teams responsible for maintaining installed equipment, systems or vehicles at customer locations. Typical users include:

  • Installation companies maintaining electrical installations, camera systems and security systems for individual customers and assets.
  • HVAC and climate specialists tracking every outdoor unit, indoor unit and refrigerant circuit per location with maintenance schedules for each unit.
  • Door and access control companies managing maintenance and inspections for each door, manufacturer and customer.
  • Vehicle builders and bodywork specialists tracking service history per vehicle, including registration numbers, serial numbers and material usage per project.
  • AV installers and security companies managing installed equipment per room or system using QR and barcode registration.
  • Maintenance businesses with service contracts that need to prove maintenance has been completed on every asset.

Working with subcontractors or freelancers? They can access the relevant customer asset information through the job sheet app without requiring access to your entire administration.

Frequently Asked Questions about Asset Management Software

What is asset management software?

Asset management software is a digital system used to register and manage installed devices, machines or vehicles at customer locations. For each asset, you store information such as type, serial number, installation date, maintenance history and completed work. Your engineer can access this information directly from their phone without contacting the office.

What is the difference between asset management and object management?

In field service, these terms are often used interchangeably. Asset management is the broader term for managing business assets in general. Object management focuses specifically on installed equipment at customer locations: devices, installations and vehicles that you install and maintain in the field. Simple-Simon focuses on this type of asset management.

Can I link a maintenance schedule to an asset?

Yes. Maintenance schedules are linked to individual assets rather than asset types. Simple-Simon uses periodic calculations to identify which assets require service soon, allowing planners to create job sheets proactively without missing maintenance activities.

Does asset management work offline?

Yes. The Simple-Simon app works without an internet connection. Engineers can scan QR codes, view asset history and register work even in areas without coverage. Data automatically synchronises once a connection becomes available again.

How do I connect asset management to Exact Online or SnelStart?

Simple-Simon integrates with more than 80 ERP and accounting systems. Orders from Exact Online can automatically become job sheets using a keyword in the order description. After completion, hours and materials are sent back as draft invoices. Explore our integrations to find the right solution for your business.

What does the Simple-Simon asset module cost?

The asset module is available as an add-on to the Simple-Simon platform. The core platform starts from €30 per user per month. No contracts and no minimum commitment. Try it free for 14 days.

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