Smart Property Management: How Simple-Simon Helps Property Companies Save Time Every Day

The property world is dynamic. Every day, maintenance requests come in, inspections are scheduled, reports are prepared, and tenants or clients are kept informed. A small delay or miscommunication can quickly lead to dissatisfied tenants or unnecessary costs.

Yet many property companies still rely on paper work orders, Excel spreadsheets, or disconnected systems that don’t communicate with one another.
The result? Duplicate work, unclear updates, and frustration for both managers and maintenance partners.

Simple-Simon changes all that. Our smart work order app digitalises the entire process, from issue to invoice, quickly, clearly, and without the need to change your existing systems.

Digitalise Your Property Management, Without Major Changes

Simple-Simon fits seamlessly into the way you already work.
It integrates effortlessly with existing ERP and CRM systems such as Exact Online, AFAS, Teamleader, SnelStart, and many more.

🔗 Seamless Integrations, Everything Works Together
No lengthy implementations or complex adjustments. Simple-Simon automatically retrieves data from your existing administration, so your customers, addresses, and projects are immediately available.
Work orders, materials, and hours are then automatically sent back, ensuring a smooth and accurate invoicing process.

This creates one streamlined workflow where all information is up to date, accurate, and instantly accessible.

Try for free

Greater Insight into Faults and Maintenance – Everything in One View

Maintenance management is at the heart of property operations. With Simple-Simon, you gain immediate insight into new fault reports, the nature of the problem, and its exact location.

💡 Fault Portal for Tenants and Clients
Tenants or clients can report issues directly through the Simple-Simon portal, complete with photos and a description.
The report instantly appears in your system and can be scheduled or forwarded to a maintenance partner straight away.

This prevents delays and ensures you can take swift, targeted action.
Every step, from report to resolution, is automatically recorded, providing you with a complete digital log of all maintenance activities.

Asset Management: A Complete Overview of Your Property Portfolio

For organisations managing multiple buildings, installations, or maintenance components, Simple-Simon offers a powerful object management system.
Each asset, from an entire apartment complex to a single boiler, is registered with all relevant data, maintenance history, and documentation.

This means you always know:

  • Where installations are located and when they were last serviced.
  • Which components or systems are due for replacement.
  • What costs have been incurred per asset or building.

By combining asset management with work orders and fault reports, you gain one complete, real-time overview of your entire property portfolio.
You don’t just manage maintenance — you manage the full lifecycle of every building and installation, digitally, transparently, and efficiently.

Smart Scheduling, Smarter Working

In property management, it’s not only about fixing problems, it’s about predictability and prevention.
Simple-Simon’s smart scheduling tools help you stay one step ahead:

  • Plan maintenance rounds with a single click.
  • Automatically assign tasks to available engineers.
  • Schedule recurring work (such as annual inspections or lift servicing) automatically.

As soon as a technician completes a job, the status is updated in real time.
You immediately see which tasks are finished, which are pending, and how the overall schedule is progressing.

This transparency allows you to act quickly in emergencies and maintain full control over your operations.

Simplicity in the Field, Clarity in the Office

For technicians or field teams, Simple-Simon is just as intuitive.
They receive their work orders directly via the mobile app, including details, photos, materials, and notes.

During the job, they can easily:

  • Record working hours and materials used.
  • Add photos as proof of completed work.
  • Capture digital signatures from tenants or clients.

Once the job is done, everything is automatically synced back to the office environment.
No more lost paper work orders or late submissions, administration happens in real time.

More Control Over Data and Performance

Data is invaluable in property management. With Simple-Simon, you gain clear insights into maintenance frequency, recurring faults, and response times.
You’ll know:

  • How often faults occur at specific locations.
  • How quickly issues are resolved.
  • Which maintenance partners work most efficiently.

With these insights, you can optimise processes, improve planning, and continuously enhance service quality.

Property Management That Truly Works

The property sector demands speed, transparency, and collaboration. With Simple-Simon, you bring all these elements together in one smart platform.
Save hours of administration each week, gain real-time visibility into your property portfolio, and boost satisfaction for both tenants and clients.

Whether it’s daily maintenance, periodic inspections, or urgent repairs, with Simple-Simon, you work smarter, not harder.

Experience it for yourself. Start your free Simple-Simon trial today and discover how effortless property management can be.

Try for free