OK-Hygiëne saves 10 hours per week thanks to Simple-Simon

OK-Hygiëne, active for over 40 years in the world of professional hygiene products, supplies cleaning agents, disposables, and all essentials for kitchen and toilet hygiene. With nationwide coverage, a field service team of seven permanent employees, and an efficient back office, the company runs at full speed. However, administration didn’t always go as smoothly.

See how OK-Hygiëne saves 10 hours a week

The challenge: time-consuming administration and error-prone job sheets

Before using Simple-Simon, OK-Hygiëne’s invoicing process was largely manual. Engineers submitted their signed job sheets daily, which then had to be entered manually into Exact. This created a heavy administrative burden, frequent lost job sheets, and an increased risk of errors.

“We were constantly busy with it. If something wasn’t written down, we lost information. And everything had to be entered into Exact by hand.”
– Jorn Menick, Commercial MT, OK-Hygiëne

The solution: Simple-Simon with Exact integration

A lot has changed since implementing Simple-Simon. Job sheets are now created digitally in the field. As soon as an employee completes a job, it’s immediately processed in Simple-Simon and automatically sent to Exact. No more piles of paperwork – everything is digital, fast, and well-organised.

“The guys create the job sheet in the field; it goes straight into Simple-Simon and is automatically uploaded to Exact. It works brilliantly for us”

The result: 8 to 10 hours saved every week

Since switching to Simple-Simon, OK-Hygiëne saves an average of 8 to 10 hours per week on administrative tasks. Errors have been significantly reduced, and the workflow for both the office and field teams has become much simpler.

“The field staff no longer have to write out job sheets by hand. Nothing gets lost, and everything goes straight into the system. It’s great!”

Personal support and short communication lines

For OK-Hygiëne, personal collaboration also makes a big difference. Simple-Simon is proactive, easy to reach, and provides on-site support whenever needed.

“We’re a family business, and that’s reflected in how we treat our customers. We see the same approach at Simple-Simon. You get immediate help, and there’s always someone available.”

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