{"id":1194,"date":"2024-07-08T12:58:00","date_gmt":"2024-07-08T12:58:00","guid":{"rendered":"https:\/\/simple-simon.com\/installatietechniek\/"},"modified":"2026-10-09T09:55:27","modified_gmt":"2026-10-09T09:55:27","slug":"installation","status":"publish","type":"page","link":"https:\/\/simple-simon.com\/en\/industries\/installation\/","title":{"rendered":"Installation and climate technology"},"content":{"rendered":"\n\n\n
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Installation software your technicians will actually use<\/h1>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n
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Software for installation companies with technicians on the road<\/strong>
\nYour schedule may be planned weeks ahead, until an urgent breakdown comes in at 7:30 and everything has to change. Your technicians sometimes work in pairs, so you want to know exactly who worked how many hours and how much travel time they logged. On a housing association project, you may work at fifteen different addresses, while only one invoice is sent.<\/p>\n

The information is in your head or in the van<\/strong>
The quotation determines what you ultimately invoice. You have maintenance contracts in place, but when each maintenance visit is due is often something you simply keep in your head. Your completion forms are properly filled in, but they are still on paper in the van. And your technicians call you throughout the day for information they should be able to see on their phones.<\/p>\n

The software you have does too little or too much<\/strong>
Whether you install air conditioning systems on your own or manage maintenance contracts with twenty technicians, at some point you run into limitations. Software for installation companies should solve that, but in practice the system you use often does either too little or so much that nobody actually wants to use it.<\/p>\n

Plan a demo<\/a><\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\n\n\t

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Where things currently go wrong:<\/h2>\n

The job sheet arrives too late or is incomplete.<\/strong><\/p>\n

You can only invoice once the job sheet is in. If additional work or a signature is missing, the invoice gets put on hold until someone follows up.<\/p>\n

Your technician calls you for information they should be able to see themselves.<\/strong><\/p>\n

What type of boiler is installed? What was replaced last time? What is the serial number? Every phone call costs both of you time.<\/p>\n

Hours and travel time are estimated afterwards.<\/strong><\/p>\n

Especially when two technicians work on the same job, the recorded hours are rarely completely accurate.<\/p>\n

Forms are not properly secured.<\/strong><\/p>\n

A checklist that can still be edited afterwards is not reliable proof. And if a technician skips it, you may not notice until an audit.<\/p>\n

With large projects, you lose visibility per address.<\/strong><\/p>\n

Fifteen homes for the same housing association, fifteen separate job sheets, and at the end of the month you still have to work out exactly what was done at each address before you can send the invoice.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\n\n\t

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What changes with Simple-Simon:<\/h2>\n

Your technician has the full history at their fingertips<\/strong><\/p>\n

Your technician opens the job sheet app on their phone and immediately sees everything linked to that address: the type of installation, the serial number, what was replaced previously, photos from the last service visit, and the manual. There is no need to call you, and you do not have to look anything up.<\/p>\n

If you use QR or barcode stickers on your installations, the technician simply scans the object and the correct record opens straight away. The app also works at locations without an internet connection; as soon as a connection is available again, everything synchronises automatically.<\/p>\n

Scheduling a breakdown takes just one minute<\/strong><\/p>\n

Breakdown reported? On the digital planning board, you can immediately see who is nearby and still has availability. You create the job sheet, drag it to the right technician, and the job appears in their app straight away. If a job takes longer than expected, you simply move the rest of the day\u2019s schedule and everyone sees the update immediately.<\/p>\n

You can also connect the planning to the calendar you already use, whether that is Outlook, Google or Apple.<\/p>\n

Additional work goes straight onto the invoice<\/strong><\/p>\n

Your technician discovers on-site that extra work is needed. They add it to the job sheet, scan the materials used, take a photo and ask the customer to sign. Hours and travel time are recorded automatically.<\/p>\n

As soon as the completed job sheet comes back, a draft invoice is ready in your accounting software. Exact Online, AFAS, SnelStart and WeFact: the integration imports your customers and items and turns the job sheet into an invoice. You can invoice the same day instead of waiting until the following month.<\/p>\n

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Demonstrably comply with the regulations in your sector<\/h2>\n

As an installation company, it is not enough to simply do the work properly \u2014 you also need to be able to prove it. Simple-Simon captures that evidence at the moment the work is carried out, rather than afterwards.<\/p>\n

Gas Boiler Act (CO certification)<\/strong><\/p>\n

Since 1 April 2023, only certified companies are allowed to work on gas combustion installations under BRL 6000-25 or BRL K25000. Your technicians need a Certificate of Competence for CO, and if more than 20 ppm of carbon monoxide is measured in an area where people may be present, this must be reported to the municipality. You can link your CO form directly to the relevant job sheet type, so your technician cannot skip it and the measurement values are always included on the job sheet.<\/p>\n

F-gases and leak checks<\/strong><\/p>\n

Installations containing 5 tonnes of CO\u2082 equivalent or more are subject to mandatory leak checks and require a logbook. A digital logbook is permitted, provided it can be accessed on-site at any time \u2014 including during an emergency call at 11 p.m. The data must be retained for five years by both the owner and the installer. With asset management, you build up this logbook for each installation: every leak check, refill and action is recorded on the asset card and can be accessed from the app.<\/p>\n

Quality Assurance Act and the completion file<\/strong><\/p>\n

Since 1 January 2024, a completion file must be provided when a project is handed over (Article 7:757a of the Dutch Civil Code), including drawings, materials and installations used, and maintenance instructions. Because your job sheets, photos, forms and material records are built up per work address, most of that file is already complete before you even start putting it together.<\/p>\n

VCA and your own safety forms<\/strong><\/p>\n

LMRAs, work permits and your own checklists can be linked to a job sheet type as mandatory attachments. They cannot be changed afterwards, so what is recorded is exactly what was measured.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\n\r\n

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Why installation companies choose Simple-Simon<\/h2>\n
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    You can be up and running within a day, even if you still work with paper and WhatsApp today. No implementation process that takes months.<\/p>\n<\/li>\n

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    Your technicians actually use it. That is the difference between software that works and software that stays stuck in the office.<\/p>\n<\/li>\n

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    Your mandatory forms, from CO measurements to LMRAs, are linked to the job sheet type and cannot be skipped.<\/p>\n<\/li>\n

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    You have the full history of every asset at your fingertips, even in a basement without a signal.<\/p>\n<\/li>\n

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    You connect your own accounting software: Exact Online, AFAS, SnelStart, WeFact and 40 other packages.<\/p>\n<\/li>\n

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    You pay \u20ac30 per user per month and can cancel monthly. If you work on your own, you only pay for one user.<\/p>\n<\/li>\n<\/ul>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\r\n \r\n

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