{"id":7457,"date":"2024-10-01T06:30:03","date_gmt":"2024-10-01T06:30:03","guid":{"rendered":"https:\/\/simple-simon.com\/functies\/custom-forms\/"},"modified":"2026-10-09T08:58:24","modified_gmt":"2026-10-09T08:58:24","slug":"custom-forms","status":"publish","type":"functionality","link":"https:\/\/simple-simon.com\/en\/features\/custom-forms\/","title":{"rendered":"Digital forms"},"content":{"rendered":"\n\n\n
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Digital forms for your field service team<\/h1>\n

Your technician fills in the form by hand on-site. You type it up again in the office that evening or at the end of the week. Handwritten, sometimes difficult to read and sometimes simply lost in the van.<\/p>\n

With Simple-Simon\u2019s digital forms, your technician completes every form and checklist on their phone: job sheets, maintenance reports, completion forms, inspection checklists and safety forms. You see the result immediately in the office, without having to call for updates or wait for a pile of paperwork.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\n\t\t<\/div>\n\n\n\t<\/div>\n<\/section>\n\t

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\n\t\t\t\t\t\t\t\"digitale\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t
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What are digital forms?<\/h2>\n

Digital forms replace your paper checklists, inspection forms and completion forms. Your technician completes them on a phone or tablet on-site, including photos, measurement values, notes and the customer\u2019s digital signature. The completed information is immediately available in the office and is stored as a PDF in your own branding with the relevant job sheet. There is no need to re-enter anything, and nothing gets lost.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\t

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What paper forms are costing you<\/h2>\n

Every industry has its own requirements and regulations<\/a> where forms are essential. Simple-Simon supports installation companies<\/a> recording NEN inspections, plumbers<\/a> completing handover forms, maintenance companies<\/a> carrying out long-term maintenance, and landscapers<\/a> closing a job with the customer\u2019s signature.<\/p>\n

With Simple-Simon\u2019s form builder, you create your own forms. Easily add fields for photos, digital signatures, multiple-choice questions and free text. You decide the order, which fields are required and how the form is laid out. No coding skills needed.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>

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Digital forms vs paper: what changes?<\/h2>\n

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<\/th>\nDigital form in Simple-Simon<\/strong><\/span><\/th>\nPaper form<\/strong><\/span><\/th>\n<\/tr>\n
Form always available<\/td>\nAlways ready in the app<\/td>\nHas to be printed and taken along<\/td>\n<\/tr>\n
New version<\/td>\nUpdated instantly for all technicians<\/td>\nHas to be reprinted, while old versions may still be in use<\/td>\n<\/tr>\n
Information in the office<\/td>\nAvailable as soon as the job is completed<\/td>\nOnly available once the paperwork is handed in<\/td>\n<\/tr>\n
Retyping<\/td>\nNo longer needed<\/td>\nEvery form has to be entered manually<\/td>\n<\/tr>\n
Required fields<\/td>\nThe job cannot be completed until they are filled in<\/td>\nYou only notice missing information afterwards<\/td>\n<\/tr>\n
Customer signature<\/td>\nDigital, with date and time<\/td>\nOn paper and can get lost<\/td>\n<\/tr>\n
Working without internet<\/td>\nThe app works offline and syncs later<\/td>\nPaper always works offline<\/td>\n<\/tr>\n
Finding information later<\/td>\nSearchable and stored with the job sheet<\/td>\nRequires searching through folders<\/td>\n<\/tr>\n
Invoicing<\/td>\nAutomatically sent through your accounting integration<\/td>\nInformation has to be transferred manually<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div> <\/div>\n \n <\/div>\n <\/div>\n <\/div>\n\n\t
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Why use digital forms in Simple-Simon<\/h2>\n

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