{"id":16761,"date":"2025-05-21T12:42:51","date_gmt":"2025-05-21T12:42:51","guid":{"rendered":"https:\/\/simple-simon.com\/functies\/vca-checks-and-safety-forms\/"},"modified":"2026-07-03T09:28:42","modified_gmt":"2026-07-03T09:28:42","slug":"vca-checks-and-safety-forms","status":"publish","type":"functionality","link":"https:\/\/simple-simon.com\/en\/features\/vca-checks-and-safety-forms\/","title":{"rendered":"VCA Checks and Safety Forms"},"content":{"rendered":"\n\t
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VCA App: Automatically Attach the Right Safety Form to Every High-Risk Job Sheet<\/h1>\n

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You send an engineer to a job where work at height is required. Has the LMRA form been completed? Are you sure they hold the correct VOL-VCA certification for this type of work? And if an audit takes place, where are the signed safety forms from the last few months?<\/p>\n

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With the Simple-Simon VCA app, that uncertainty disappears. The system automatically links the correct safety form to the job sheet based on the type of work being carried out. Your engineer sees the form immediately on their phone, completes it on-site and signs it digitally. The office receives it instantly and can always find it again later.<\/p>\n

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The VCA app is fully integrated with the job sheet app<\/a>: the safety form is a fixed part of the job sheet, not a separate attachment that can be forgotten.<\/p>\n

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What is a VCA App?<\/h2>\n

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A VCA app is a mobile application that allows engineers and field service employees to complete, sign and archive safety forms digitally. Examples include an LMRA (Last Minute Risk Assessment)<\/strong> before starting a high-risk job, a TRA (Task Risk Assessment)<\/strong> for planned hazardous activities, or an HSE inspection form<\/strong> for periodic safety inspections.<\/p>\n

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In the Simple-Simon VCA app, the correct form automatically appears on the engineer’s job sheet based on the type of work being carried out. There is no need to manually check whether the form has been completed \u2014 the system does that for you.<\/p>\n

Unlike standalone PDFs or paper forms, everything is digitally recorded with a timestamp and digital signature, linked directly to the job sheet and instantly available during audits or internal inspections.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\t

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Link VCA Skills and Certificates to Your Team<\/h2>\n

For each employee, you record which VCA certificates they hold, which safety training courses they have completed and which risk situations they are qualified to work in. This allows planners to immediately see who is suitable for a particular type of job when scheduling work.<\/p>\n

Configure Skills Per Employee<\/strong><\/p>\n

You add the relevant qualifications for each employee, such as VOL-VCA<\/strong> or B-VCA<\/strong> certification, First Aid certification<\/strong>, authorisation to work at height<\/strong>, asbestos awareness training<\/strong>, or confined space authorisation<\/strong>.<\/p>\n

Using the digital planning board<\/a>, planners can instantly see which employees are available and have the required qualifications for the job they want to schedule. This ensures you never send an engineer without the proper certification to a high-risk location.<\/p>\n

Certificate Expiry Dates and Alerts<\/strong><\/p>\n

You record the expiry date of every certificate in the system. This allows you to see in advance when an employee needs to renew their VCA certification or complete refresher training.<\/p>\n

Your planning automatically takes current certificate status into account, preventing situations where you only discover afterwards that an engineer was working with an expired qualification.<\/p>\n\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/section>\n\t

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Why Choose Simple-Simon as Your VCA App?<\/h2>\n

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